Avoid Using Email for Exchanging Confidential Documents

Email is the most efficient, cost-effective, and quick method of communicating information. It is a quick and efficient alternative to traffic jams for face-to-face meetings, postal delays interruptions to fax machines, and busy phone lines. However when it comes to the exchange of confidential documents, email’s convenience masks its inherent risks.

Once your sensitive data is removed from your server you are in no way in control over what happens to it or who is able to access it. Even the email is encrypted, providing an extra layer to security, it might not protect you from “man in the middle” attacks.

It is best to choose an outside party that specializes in secure documents exchange. This will ensure that the confidential documents of your customer do not fall into the wrong hands. A secure document exchange system lets you monitor the editors and users of the customer’s information.

If you do need to send confidential information via email, the best practices and a supportive NDA will help you to manage the potential risks. For example limit the amount of specific information items you send to the minimum required for your task and avoid including them in multiple emails. For additional security, make use of a password-protected document instead of sending it as an attachment or https://empirevdr.com/ include a confidentiality declaration automatically in your emails. Whatever method you choose to use, be sure you clearly state your expectations in your NDAs that apply to recipients of confidential information.